Blogs - Posted on November 7, 2019

Most Effective Ways To Optimize Your AV System Performance.

Most Effective Ways To Optimize Your AV System Performance.

On any given day, members of your team may be working on the network, performing software updates, troubleshooting computers, and rushing into a meeting to connect a visitor’s laptop to the projector. IT pros are specialists, but when they are part of smaller teams, their organization’s leaders also expect them to be jacks-of-all-trades.

In addition to traditional IT duties, the department now often ends up with the responsibility for numerous audiovisual (AV) technologies. These can be complex, especially when integrated with other technologies in your work spaces. Sometimes this responsibility sucks up time that could be used for more strategic projects. Fortunately, there are ways to more easily manage the day-to-day workings of AV solutions. Here are five steps you can take to better manage your organization’s AV systems—and maximize your time—even with a small team.

Document Everything

Take the time to document all pieces of AV equipment, including their age, locations, control system codes, drawings, the last dates of service and maintenance, etc. This exercise will save time in the long run when issues or questions arise. Train your team to continually update this information so that it’s always accurate. That way, no one has to scramble for information when a projector goes out and you want to determine whether it’s under or out of warranty.

Identify Strengths

Learn more about each member of your IT team so that you know what their skills and talents are. You may be pleasantly surprised to discover a diversity of experience and a wealth of knowledge on your team. When applied to the right projects and tasks, their skills can save time and energy that would be wasted by another team member who wouldn’t even know where to begin troubleshooting.

Learning about a new technology can be time-consuming. If you know that a team member already has some knowledge of a particular technology, you can put that person on the task and save other members of your team time and frustration. On the other hand, you may lack a certain skillset on your team. If that’s the case, you’ll know that when something goes wrong with that particularly technology, it makes more sense to ask for help from an external resource.

Establish Vendor Relationships

There are other resources that can help you with both technical and non-technical support and information. Vendors and manufacturers can provide free help and resources, ranging from technical information to technical support lines. Their expertise can often be used to fill in knowledge gaps for your team.

Many IT teams are recognizing the value of building and maintaining these relationships. In fact, 57 percent of IT pros say their department spends more time managing relationships with vendors than they did a couple of years ago.

Keep A Log

Track usage of both spaces and equipment. Write down which rooms and solutions get used the most, what users are booking the spaces for, how long and how frequently they use equipment, etc. With this kind of information, you can begin to understand why some spaces go unused, why some equipment wears out before expected, and other information that will help with future technology planning.

What Is Your Time Worth?

With so many companies outsourcing areas of IT, in-house teams may be small even at mid- to large-sized organizations. If those teams retain responsibility for AV technologies, they may need resources or partners to keep collaboration and communication running smoothly.

How is your team’s time best spent? What approach to AV management will be most cost-efficient? Those are questions that all teams must answer for themselves.

Related blogs

April 30, 2025
The Metaverse-Ready Workplace: Preparing Your Team for Virtual Collaboration and Training

The Metaverse-Ready Workplace: Preparing Your Team for Virtual Collaboration and Training

According to research by the IMARC Group, the worldwide metaverse industry was only worth $132.60 billion in 2024 but is predicted to grow to almost $1,583.87 billion by 2033. It is anticipated that by 2026, 25% of the population will interact with the metaverse for work, educational, or recreational purposes. The metaverse is perhaps the […]

Read more  
April 16, 2025
AV That Learns, Adapts, and Never Lets You Down

AV That Learns, Adapts, and Never Lets You Down

Imagine this: You’re leading a virtual product launch for a global audience. The stage lights are set, the teleprompter is ready, and the livestream is live. But as you begin speaking, the microphone cuts out. The audience stares at a frozen screen. By the time your team reboots the system, viewers have dropped off, and […]

Read more  
April 9, 2025
From “Nice-to-Have” to “Must-Have”: Why AV-as-a-Service is Becoming Essential for Business Agility

From “Nice-to-Have” to “Must-Have”: Why AV-as-a-Service is Becoming Essential for Business Agility

Remember that there was a period when the phrase “digital transformation” functioned merely as a trendy marketing term? The world after the pandemic became such an intense accelerant that it transformed the definition of what constituted an urgent platform. In the past, people focused on connecting remote workers to hybrid workplaces, but now these concepts […]

Read more  

Copyright @ 2024 Resurgent. All rights reserved.