The Implementation Complexity Of Today’s Enterprise AV Projects

Enterprises have always used audio-visual (AV) systems for meetings, conferences, and presenting ideas.

However, there has been an increased demand as more enterprises adopt remote and hybrid work models and experience advancements in AV technologies, including artificial intelligence (AI), the Internet of Things (IoT), light and sound systems, digital signage, and more.

According to Mordor Intelligence, the professional AV systems market is expected to reach $354.06 billion by 2029.

Today, AV systems are not just tools for presenting ideas. They are also used for sharing documents in real-time, collaborating with people from different geographies by sharing screens, brainstorming projects in virtual breakout rooms, and holding immersive meetings using augmented reality and virtual reality (AR/VR). The objective is to make every team member feel included regardless of location and improve overall productivity.

However, implementing an AV project is a huge challenge, just like every large-scale IT project.

Let’s learn more about enterprises’ complexities when implementing them and how to overcome them.

The Complexities Of AV Projects

AV projects are complex as they involve multiple parts. Managing everything together can be quite an arduous task. Implementing them without a project manager is impossible. Let’s look at the common challenges project managers face while implementing the project.

1. Plenty of collaboration

Typically, an AV project involves stakeholders such as electricians, carpenters, internal teams, external contractors, material suppliers, tradesmen, and consultants. One has to also work with CIOs and CFOs to get budget and other approvals. Given the enormity of the project, enterprises must have a dedicated project manager to coordinate and get the work done smoothly. Without a project manager, the enterprise will have difficulty coordinating with multiple stakeholders and completing the project on time.

2. Lack of planning

The project manager must create a comprehensive plan to implement an AV project successfully. This plan should outline the components, connections, and settings needed for the project and specify the milestones, timelines, project scope, and goals. It must provide a roadmap for all stakeholders to follow the process. Sometimes, project managers don’t pay enough attention to the planning phase. This could lead to issues like system compatibility challenges, project delays, and projects exceeding the budget.

3. Miscommunication

With so many stakeholders involved in the project, a slight miscommunication can derail it and lead to confusion, errors, and unnecessary delays. Open and transparent communication between all stakeholders is essential to apprising everyone about the project’s status and future plans.

4. Technical glitches

Project managers could face plenty of technical glitches while deploying AV projects. These include:

• Network infrastructure issues like poor bandwidth, congestion, latency due to lags in wireless connections, and dropped connections
• Incompatibility between devices, malfunctions or instability in systems, unsupported devices, and firmware issues
• Other technical issues like software bugs, hardware failure, power outages, and complex user interfaces

Modern AV systems are software-driven and cloud-based. So, a single technical glitch can lead to malfunctions and a poor audiovisual experience for participants. Thorough planning, compatibility testing, user training, and continuous monitoring and improvements are essential to optimizing AV systems’ performance and providing a seamless experience to participants.

5. Limited skilled resources

The skills required for deploying AV projects are constantly evolving as more AV systems integrate with IT, cloud technologies, and AI. Project managers have to be multifaceted, have experience implementing software and cloud-based projects, and possess knowledge about emerging areas like AI and automation. They must also be able to understand enterprise workflows and evolving user needs to deploy AV projects successfully. With limited skilled resources available in these areas, project managers must adapt and expand their skills to keep pace with the changing landscape.

6. Insufficient quality checks

Poor quality checks can lead to errors and defects in AV system deployment, resulting in a bad experience for participants. To ensure successful AV project deployment, project managers must check if all the quality checks are met and conduct frequent follow-ups to ensure no hiccups during and after implementation.

How Can Enterprises Navigate These Complexities

The success of your enterprise AV projects depends on the project manager’s ability to manage all its aspects deftly.

Thus, don’t undermine the significance of a project manager.

From allocating resources to coordinating with stakeholders, managing deadlines, and developing contingency plans, project managers oversee everything end-to-end so that enterprises can focus on what they do best—growing business.

They keep pace with technology changes, balance stakeholder needs and customer demands, track deliverables, and meet quality standards.

Balancing all these aspects is not easy. Yet, despite all the challenges, our Resurgent project managers have done it well. Our multifaceted project managers coordinate with everyone—from carpenters and electricians to external suppliers, internal teams, and C-level executives—to ensure that all the stakeholders are aligned and on the same page. This makes it easy for them and the enterprises to implement AV projects successfully despite their multiple moving parts and dynamic interconnections.

Our project managers’ commitment has helped us successfully complete 900+ AV projects for 500+ customers worldwide across different industries. We have tailored the AV solutions to meet various industries’ specific requirements.

Contact us to see more about how we deploy AV projects in some of the largest enterprises in India.